BETH-EL COLLEGE HEALTH SCIENCES CLUB CONSTITUTION

1. NAME: This constitution hereby establishes at the University of Colorado at Colorado Springs, Colorado, hereby referred to as UCCS Beth-El Health Sciences Club hereafter referred to as the Club.

2. PURPOSE: The club is established for the purpose of facilitating education in the Health Sciences and providing a communication network between classes, students, faculty and other college organizations.

3. SCOPE: The Club activities shall be as broad in scope as is economically and academically feasible to encompass all relevant, pertinent and applicable issues and areas of interest that may fall within the intended purpose of the Club as defined in Article II.

4. MEMBERSHIP: Membership in the Club shall be voluntary and extended to all students at UCCS who wish to participate in the Club and its activities. Club membership may cease at a member's will or as outlined in the applicable bylaws of the Club in the event that a member is considered for involuntary cessation of membership.

5. FINANCE:

   1. Support from funds available to recognized activities on campus shall be solicited for furtherance of the Club's activities.

   2. Dues shall be nominal and then only to meet expenses not within resources otherwise available.

   3. Nominal charges shall be assessed and charged to cover the expenses of non-educational entertainment for refreshments in an amount determined necessary by the Club Treasurer and approved by the President.

   4. An annual budget shall be prepared by the Club Treasurer in collaboration with a Budget Committee, based upon requests, suggestions, and desires of the membership. Said budget shall be presented for approval by the membership and by the UCCS SGA Senate as required.

6. ADMINISTRATION

   1. Records of Club activities shall be maintained as required by UCCS rules and regulations.

   2. Minutes of formal meetings of the general membership and the executive committee may be informal but shall require approval by a simple majority of the members attending a general meeting.

   3. Reports of UCCS offices shall be rendered as required.

7. MEETINGS:

   1. General meetings shall be held as deemed necessary for the proper conduct of the Club business and may be incorporated as part of less formal gatherings occasioned by Club sponsored activities.

   2. The executive committee shall meet at least monthly on the call of the President and/or the faculty advisor to review activities, budget, and such other matters as shall be deemed appropriate or necessary by the executive committee.

   3. Special meetings may be called by the President and/or the Executive Committee as necessary, providing at least one week notice is given to the active members regarding the purpose of the meeting.

   4. Venue of meetings shall be at the discretion of the Executive Committee and subject to the regulations of UCCS.

8. OFFICERS: 

   1. Only those who consent to being an officer in the club shall be placed on the ballot. Officers of the Club shall be elected to hold office during a term of one year and elections shall be held at least annually with the balloting to be by secret written ballot. The Club Secretary shall incorporate all nominees into the club election records.

   2. The senior officer of the club shall be the President who shall be determined by a simple plurality of those casting ballots and the following officers shall likewise be elected.

      1. Vice President

      2. Secretary

      3. Treasurer

   3. In the event only one individual should declare himself a candidate for any one office, he may be appointed to that position on a pro tempore or permanent basis, by the Club members present.

   4. A faculty advisor shall be appointed or approved for office in accordance with standing rules or procedures established by UCCS, to serve voluntarily as ex-officio consultant to the Club, but shall have no vote.

9. DUTIES AND RESPONSIBILITIES:

   1. The President:

      1. Shall preside at all general, special, and executive meetings following Roberts Rules of Order or membership approved bylaws of procedural conduct.

      2. Shall choose members for and assemble thereafter such committees as may be necessary for furtherance of Club activities.

      3. Shall appoint pro tempore officers as occasioned by causes whereby an office is vacated. Said appointments shall be valid until the next general meeting and/or election, whereupon the vacated position shall be permanently filled.

      4. Shall be responsible to ensure that reports are, and conduct of the Club is, in accordance with rules and regulations established by UCCS, this Constitution and approved Club bylaws.

      5. Shall represent the Club as might be deemed necessary, at any student or college activity where such representation is held to be appropriate.

      6. Shall approve expenditures in conjoinment with the Club Treasurer.

   2. The Vice President:

      1. Shall act as the President during any absence of the President.
         In the case of the removal of the President from office, resignation or inability to discharge the powers and duties of said office, the same shall devolve on the Vice President

      2. Shall temporarily assume the offices of Secretary in the event of a temporary absence of the Secretary

      3. Shall be Chairman or Vice-Chairman of any ad hoc committees consisting of three or more other members

   3. The Secretary:

      1. Shall keep a written record of all meetings. Such records to be approved by the general membership present at the succeeding general meeting.

      2. Shall prepare reports to UCCS as required.

      3. Shall keep records of membership in the Club.

      4. Shall prepare correspondence as necessary in conduct of the Club activities except correspondence by committees which shall be the responsibility of the committee involved except should it call for the voice of the Club itself.

      5. Shall maintain records of elections and support documents to include preparation, distribution and verification of ballots.

      6. Shall compile and maintain a record of elected or appointed officers. A copy of said record, which shall include points of contact for all officers, shall be rendered to UCCS SGA promptly after elections are held or appointments are made. 

   4. The Treasurer:

      1. Shall maintain accurate records of budgets, expenditures, and receipts as required by the UCCS and Executive Committee.

      2. Shall collect monies due the Club, ensure their safekeeping, and deposit into the Club's account.

      3. Shall verify all expenditures for validity and accuracy and in conjoinment with the President, approve them for payment.

      4. Shall prepare and present for approval an annual budget in collaboration with the Budget Committee.

      5. Shall prepare and present, with the collaboration of the President, all Club Program Proposals which ostensibly seek the underwriting of UCCS Student Government Association. Said Proposals shall be prepared and submitted to UCCS SGA in accordance with all applicable strictures as delineated by UCCS SGA.

   5. Faculty Advisor: Shall perform duties as prescribed by UCCS, and shall advise and counsel the Club.

   6. Members: shall actively participate in club activities to include attending meetings, voting, and serving on temporary committees as needed. They shall freely proffer suggestions and comments in furtherance of the Club activities. Non-students shall be non-voting members.

10. COMMITTEES:

    1. There shall be the following standing committees:

       1. Executive: Club officers and the faculty advisor, if possible, shall comprise the body. No fewer than three members shall be present at Executive Committee meetings which are held to conduct official Club business. The President shall chair.

       2. Budget: The Treasurer, The Vice President, and at least two other active members appointed by the Vice President shall comprise the body. No fewer than three members shall be present at Budget Committee meetings which are held to conduct official business. The Vice President shall chair

       3. Ad hoc and/or special committees consisting of one or more members may be appointed by the President to meet the needs of the club and its activities.

11. RULES, LAWS AND AMENDMENTS:

    1. Such rules and laws for the conduct of the club activities as may be necessary shall be promulgated and made part of and codicil to this Constitution as bylaws. Said rules and laws may be established by a collaborative body comprised of elected officers, faculty advisor and two general members. Implementation of such rules as official Club bylaws shall be a consequence of approval of proposed bylaws. Adoption of said rules shall be by majority of the general membership. Should the Club in effect constitute a previously UCCS SAG recognized Club, bylaws established and approved by the previous club's general membership may be voted upon as current operating year bylaws. Proposed amendments, additions or deletions to approved bylaws shall be posted at least two weeks prior to the next scheduled general meeting thereupon to be considered.

    2. Amendments, additions, or deletions to this Constitution shall be by a two-thirds concurrence of the membership voting at a general or special meeting. Such changes must be proposed to the active membership at least thirty days prior to vote. The notification of these proposals may be by any means available to the Club and approved as sufficient by the Executive committee. Amendments, additions, or deletions to this Constitution are subject to approval of the UCCS

    3. Changes to the Constitution or bylaws may be proposed by any member of the Club.

    4. This document and any bylaws or operating procedures shall not supersede the UCCS SGA Constitution or the bylaws of the UCCS SGA Executive Branch, Judicial Board, or Senate.

12. RATIFICATION

    1. This Constitution shall be considered ratified thereafter approval by the UCCS SGA Judicial Board and Senate and concurrence of the membership at a general meeting to be held within 45 days and not less the 30 days after having been proposed to the membership.

    2. Submission of this Constitution for ratification and/or approval shall be the responsibility of the organizing committee.

©2001-2004 Beth-El College of Nursing & Health Sciences
University of Colorado at Colorado Springs
Revised 04.27.2004
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